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SHIP ADVISOR PLATFORM Ship Shipboard Operations Port & Shoreside Terminal & Logistics Regulation & Compliance IMO · MARPOL · EPA · OSHA · Coast Guard
SHIPADVISOR PLATFORM Regulation & Compliance Ship Shipboard Operations Port & Shoreside Terminal & Logistics
Port Solutions

Bespoke software
for modern ports

Ship Advisor builds purpose-driven compliance and operational software for port facilities and terminals. Not off-the-shelf. Not one-size-fits-all. Intelligent solutions designed around the way your port actually operates. Reduce operational costs, strengthen compliance & reporting, and minimize legal exposure.

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About Ship Advisor

Since 2008, Ship Advisor has been the trusted compliance intelligence partner for the world's leading maritime operators. Purpose-built for the complexity of maritime regulation, we help fleets stay ahead of risk — not react to it.

Our distinctive advantage is combining two decades of experience in maritime software with a leading team of developers to create intuitive products across the industry. At our core, we keep our customers ahead by leveraging a hands-on design process and an industry-leading engineering team, paired with best-in-class security and reliability.

MM

Built for Maritime

We're not a generic compliance tool adapted for ships. Every feature is designed around the unique demands of maritime regulation and operations at sea.

TL

Trusted by Industry Leaders

The world's most recognized maritime operators rely on Ship Advisor to protect their fleets, crews, and reputations across every voyage.

SP

Stanford Research Backed

ShipAdvisor has partnered with members of the Stanford community engaged at the forefront of maritime operations optimization research and applied machine learning.

What Our Clients Say

Why Leading Global Maritime
Brands Trust Us

From the world's largest cruise lines to regional port operators across 50+ countries.

“Just a quick note to let you know how much I value the purpose-built SwordPoint database you developed. From our first conversation, you focused on understanding our business as well as our business needs. Your design team’s experience was evident, but their patience and responsiveness was amazing. They worked hard to be sure the system was user friendly. In the end, the system you developed for us allows effective oversight, communication, analysis and decision making. It is at the core of our shipboard operations and is simply fantastic. Many thanks for your great (and continuing) support!”
GARY M. BALD
Senior Vice President and Global Chief Security Officer (Retired)
Royal Caribbean Cruises, Ltd.

Core Capabilities

Solutions Built for Maritime

Purpose-built compliance and operational intelligence for cruise fleets and cargo operators worldwide.

IW

Incident Workflows

Standardize intake, approvals, corrective actions, and executive reporting across safety, security, HR, and environmental events.

CM

Crew Management

Unify crew profiles, certifications, rotations, leave, training, and readiness checks so every vessel knows who is cleared to sail.

FV

Fleet-Wide Visibility

Monitor open issues, vessel trends, overdue actions, and risk hotspots in one operational view for shipboard and shoreside teams.

RR

Regulatory Readiness

Keep MARPOL, EPA, Coast Guard, OSHA, and internal audit obligations organized in a system that stays review-ready.

Cargo Port Integration & Regulatory Intelligence

Segment-specific port compliance intelligence across 500+ cargo ports, with geofenced alerts and 6-month predictive regulatory tracking tied directly into voyage planning.

Cargo Incident & Safety Management Module

A unified cargo-incident system capturing pollution, contamination, PSC deficiencies, piracy and security events in one linked record, with automated jurisdiction-aware routing to class, flag, P&I and charterer.

Cargo Crew Management & Certification Module

Per-vessel and per-seafarer tracking of STCW, tanker/chemical/gas endorsements and MLC compliance, with fleet-wide replacement gap-analysis for rotations and shift-change risk intelligence.

Sustainability & Environmental Intelligence Module

Real-time CII, FuelEU Maritime and EU ETS compliance and workflow, with pooling-scenario modelling, verifier-ready outputs, and AI-powered deviation explainability.

EC

Environmental Compliance

Automated MARPOL & EPA discharge tracking, waste water processing logs, discharge assessment reports, and CDC sanitation compliance — all captured in real time across your entire fleet.

CW

Crew Management

Manage crew profiles, certifications, contracts, rotations, leave, crew changes, training status, and readiness risk in one operational module tied to fleet compliance.

PO

Port Operations

Coordinate port calls, provider handoffs, port-matrix requirements, waste landings, and shoreside approvals from one operational workspace.

IM

Incident Management

Single point of entry for all incident types — eliminates multi-step data entry, improves reporting accuracy in real time, and routes approvals through designated workflows automatically.

MI

Maintenance Intelligence

Track work orders, preventive maintenance, critical assets, overdue inspections, and recurring failure patterns before they disrupt vessel operations.

CA

Compliance Automation

Built to meet EPA, MARPOL, OSHA, IMO, Coast Guard, FBI crime reporting, the Kerry CVSSA of 2010, and more. Reduce fines, litigation exposure, and the operational cost of compliance.

RI

Risk Intelligence

Severity-based alerts and notifications keep shoreside and shipboard teams aligned the moment an event occurs. Secure data links ensure ownership and accountability at every level.

Incident Management

Open
14
Across 4 active vessels
Critical
3
Immediate escalation
Avg Close
2.4h
Last 30 days
Trend
-18%
Repeat incidents
Incident Density None Med Critical
Selected Zone
Entertainment
44 open incidents

Entertainment venues are driving the current alert volume, with repeat crowd-management, trip hazard, and guest conflict reports concentrated midship.

Hover or click a zone to preview how vessel-side risk review changes across the hull.

Crew Management

Total Crew
1,248
Profiles and contracts
Active
1,102
Currently assigned
Certs Due
37
Within 90 days
Changes
18
Sign-on/off in progress
Profiles
312
Crew Directory Ranks, departments, vessels, contracts, and personal records in one searchable workspace.
Certs
37
Certification Readiness STCW, medical, and flag-state credentials monitored with expiry alerts.
Rotations
18
Crew Changes Sign-on/sign-off logistics, travel windows, relief crew, and document checks.
Audit
96%
Compliance Package Training completion, rest-hour checks, and audit evidence ready for review.
92% Crew coverage
7 Rest-hour flags
24h Next rotation review

Environmental Dashboard

Ports Covered
84
Matrix entries current
YTD Spend
$2.4M
Net waste landings
Incidents
6
Open environmental cases
Providers
29
Approved this quarter
Waste Landing Spend
$412K
Last 30 days across active vessels
Jan
Feb
Mar
Apr
May
Jun
Recent Matrix Update
Apr 8
Port of Nassau discharge restriction updated 09:14 UTC
Approved Providers
Canaveral Environmental ServicesActive
Nassau Waste ServicesActive
Barcelona EnvironmentalActive

Risk Intelligence Dashboard

HIGH
Safety Incident — Deck 7, MS Adriatic
Reported 4m ago · Awaiting approval · Shoreside notified
MED
MARPOL Log — Engine Room, SS Pacific Star
Reported 12m ago · In review · Auto-escalated
CLOSED
Security Check Complete — MV Nordic
Resolved 1h ago · No action needed · Archived
AI
AI Analysis Ready — Fleet-wide Pattern
Pattern detected in Deck incidents · Review recommended

Maintenance Intelligence

Work Orders
42
Open across fleet
Critical
7
Asset alerts
PM Due
5
Next 14 days
Uptime
98%
Priority systems
Reported
11
Stabilizer vibration Trend detected from repeat engineering notes on two vessels.
Scheduled
16
Fire door inspections Preventive maintenance grouped by next port window.
Active
9
Galley ventilation Parts staged and completion evidence pending review.
Closed
31
Generator service Closed with readings, photos, and engineer sign-off.
3 Recurring patterns
12h Avg triage time
94% PM completion

Compliance Automation

MET
MARPOL Annex I–VI
Last checked: 2h ago · All vessels compliant
MET
Kerry CVSSA 2010
Crime reports current · FBI filing up to date
GAP
OSHA 1910.119
1 item overdue · Action required
MET
IMO 2020 Sulphur Cap
All vessels compliant · Inspections up to date
MET
US Coast Guard NVIC
Inspections up to date · Next review: May 2025

Port Operations

Arrival Plan
Nassau tomorrow
2 approvals pending
Live
Port Matrix
84 ports covered
3 updates this week
Current
Provider Handoff
Waste landing booked
Receiver confirmed
Synced
Shore Actions
6 open tasks
Next: 08:00 UTC
Queued
● 17 active port calls · 29 approved providers · 4 regulatory handoffs due this week

Core Capabilities

Solutions Built for Cargo

Purpose-built compliance and operational intelligence for cargo operators, terminals, and shoreside teams worldwide.

Cargo Port Integration & Regulatory Intelligence

Segment-specific port compliance intelligence across 500+ cargo ports, with geofenced alerts and 6-month predictive regulatory tracking tied directly into voyage planning.

Cargo Incident & Safety Management Module

A unified cargo-incident system capturing pollution, contamination, PSC deficiencies, piracy and security events in one linked record, with automated jurisdiction-aware routing to class, flag, P&I and charterer.

Cargo Crew Management & Certification Module

Per-vessel and per-seafarer tracking of STCW, tanker/chemical/gas endorsements and MLC compliance, with fleet-wide replacement gap-analysis for rotations and shift-change risk intelligence.

Sustainability & Environmental Intelligence Module

Real-time CII, FuelEU Maritime and EU ETS compliance and workflow, with pooling-scenario modelling, verifier-ready outputs, and AI-powered deviation explainability.

Cargo Port Integration & Regulatory Intelligence

72-Hour Regulatory Horizon
Fleet map alerts pushed at 48, 24, and 6 hours out
48h Ultra Santos STS zone validation, sulfur ECA crossover, and ballast exchange corridor review opened automatically.
24h Humboldt Trader Chemical hold-cleaning rules, air-draft constraint, and active Paris MoU campaign surfaced to bridge and DPA.
6h Antares Gas LPG bunkering restriction, cabotage eligibility, and piracy HRA / IRTC boundary alerts pushed before arrival.
Tanker STS Bulker Draft Sulfur ECA Ballast Corridor Piracy HRA Cabotage
Port Matrix
Ask a port-specific compliance question and get the operational answer
"Is there a stemming restriction on VLSFO in Santos for a chemical tanker that last loaded styrene, and does the Paris MoU CIC on SOLAS fire safety apply to this visit?"
Stemming RestrictionVLSFO bunkering requires hold-cleaning confirmation and local receiver approval before commencement.
Check
Inspection ExposureParis MoU SOLAS fire-safety campaign applies to this call, so the vessel is flagged for pre-arrival review.
Applies
System OutputVoyage plan, DPA alert, and charter desk note update automatically from the same answer.
Synced
Oil Tanker Chemical Tanker Gas Carrier Bulker MPP Reefer
Predictive Tracker
Regulatory changes surfaced 3-6 months before impact
IMO MEPCEfficiency rule revision flagged for 14 vessels in dry cargo and gas segments.
RFC +12
EU Delegated ActFuelEU adjustment modelled against voyage plans and commercial exposure.
Training
USCG NVIC / Flag NoticesClass and flag guidance synced into vessel-level compliance workflows.
Live
Detention Risk & Integrations
Pre-fixture heads-up before a charter is fixed into a high-risk port call
Santos / Chemical TankerDeficiency history, class profile, CIC focus, and similar-vessel outcomes combined into a detention-risk score.
82 / High
Veson IMOS NAPA Email Slack DNV ABS Lloyd's
The Port Matrix acts as the authoritative regulatory ground truth, so voyage planning and external feeds defer to one source instead of duplicating rule logic across systems.

Cargo Incident & Safety Management Module

Simon Intake
Voice or chat incident capture on bridge, quay, or engine-room tablet
ShipAdvisor Simon

Capture incidents, attach evidence, and route actions with plain English.

e.g., We had a minor stern-tube leak at 0340, about half a litre, contained in the save-all...
Create Spill Report Attach Photo Evidence Draft ORB Entry Notify Class & Flag Open P&I Record Route to DPA
Jurisdiction Routing
Notification tree changes based on waters, transit, and port call
OPA-90 VRPUS coastal waters activation pack opened with spill-response contacts.
Triggered
ACP / EU MRVCanal or EU reporting obligations appended automatically to the record.
Queued
Class / Flag / P&IScoped notifications prepared with linked evidence and timeline.
Ready
Cargo Playbooks
Response templates for the incidents cargo fleets actually face
Oil Spill Chemical Contamination BMP5 Piracy PSC Deficiency ISPS Cyber
External Access
Insurance-grade record without fragmented email chains
P&I correspondents, flag administrations, and charterers receive scoped, time-limited read-only access to the exact linked record rather than copied documents and attachment chains.
Fleet-Wide Kanban
Live incidents tracked from first report through close-out
Initial Report

Stern-tube leak, GPS-tagged, photo uploaded, commercial exposure still hidden from external views.

Assessment

Shoreside review linked to prior BWMS alerts, crew certifications, and missed RFC close-out history.

External Notice

Class, flag, and P&I routing staged with jurisdiction-specific templates and evidence bundles.

Close-Out

Corrective RFCs, training triggers, and final investigation outputs logged into the audit trail.

Cargo Crew Management & Certification Module

Fleet Ready
11/12
Vessels fully mapped to cargo bundles
Expiring 30d
6
Certificates nearing alert threshold
Open Gaps
3
Billets needing qualified replacement
Rest Risk
2
Handover windows flagged before transit
Vessel Coverage
11 / 12
Crew complement and endorsement map by vessel
Ultra Dedication · Chemical1 gap
Humboldt Trader · Bulkerready
Antares Gas · LNGready
STCW V/1-1 OilMapped
STCW V/1-2 Gas / IGFMapped
SOLAS VII / PilotageLive
Seafarer Profile
Mateo R.
Advanced Chemical Tanker, DG SOLAS VII, Medical First Aid Provider, fit-for-duty clear.
Replacement Gap
96
Captain Alvarez ranked highest across visa, CBA, flag-recognition, and availability filters.
OCR + Rest Risk
Certificate photo intake revalidates billets automatically at 90/60/30/15 days, while MLC hours-of-rest checks flag risky handovers before narrow-channel and high-risk port calls.
OCS Roster API connected
Adonis Payroll sync active
CompassGSL Compliance layer on top

Sustainability & Environmental Intelligence Module

CII Outlook
On Track -> At Risk
Compliant now, forecast to slip into corrective-action range
FuelEU
+0.31
gCO2e / MJ deficit
EU ETS
EUR 34K
Current liability exposure
Corrective RFCs
4
SEEMP-linked actions opened
Fleet Carbon Cockpit
On Track -> At Risk
Current CII performance is compliant; year-end forecast slips into corrective-action range if the current operating profile continues.
Q1
Q2
Q3
Q4
Current status is compliant, but the forecast trends into corrective-action territory. FuelEU deficit +0.31 gCO2e / MJ · EU ETS liability EUR 34K.
AI Explainability
Why It Moved
Simon explains the variance in plain English so sustainability, technical, and finance teams see the same root cause.
Cause13.8 knots vs 12.5 target
Cost ImpactETS + EUR 34K
FuelEU Impact+0.31 gCO2e / MJ deficit
Recommended ActionHull cleaning + RFC-4471
Pooling Scenario
-EUR 86K
Owned-fleet and JV pooling model reduces penalty exposure while preserving borrowing headroom.
Exports
FuelEU Jan 31, EU ETS monitoring plan, MRV Thetis, and tamper-evident audit trail ready for verifier output.
SEEMP III Corrective action drafted
RFC-4471 Speed instruction change
Board Weekly Exposure and penalty report

Core Capabilities

Solutions Built for Ports

Purpose-built compliance and operational intelligence for port terminals and shoreside facilities worldwide.

SI

Safety Incident Reporting

Ship Advisor digitizes the entire incident intake process with GPS tagging, photo capture, and automated severity routing, turning slip, trip, and fall events into structured, auditable records in seconds.

CM

Change Management

Operational changes at port facilities carry real risk. Our RFC module provides a structured approval pipeline with impact assessments and full audit trails for every change request.

VI

Vendor Intelligence

Centralized vendor compliance management with certifications, insurance, permits, performance scoring, expiration alerting, and audit-ready reporting.

EC

Environmental Compliance

From stormwater management to air quality reporting and spill response, Ship Advisor gives port operators a single system of record for every environmental obligation and regulatory deadline.

Safety Incident Tracker

✓
GPS-tagged incident location pinpointed on terminal maps
✓
Photo and video evidence captured directly from the field
✓
Witness statements and injury classification in a single form
✓
Automated severity alerts routed to safety managers instantly
✓
Historical trend analysis to identify high-risk zones

Workflow Review

Submitted
4
RFC-047 Berth 9 Fender Replacement J. Morales · Impact Medium · 2 approvals pending
RFC-045 Tug Access Lane Striping Safety intake complete · queued for review
Review
3
RFC-044 Vendor Access Protocol Update Risk assessment complete · Security sign-off pending
RFC-042 Quay Lighting Rework Operations review in progress · 6 days in stage
Approve
2
RFC-046 Terminal 3 Lighting Upgrade Safety board approved · awaiting implementation window
Closed
7
RFC-041 Crane Safety Recertification Completed with full stage history and audit log
11.2d Average cycle time
2 Bottlenecks past SLA
93% Approval completion rate

Vendor Management

Vendor Compliance Status
MarineCo Services
Insurance: Current
Certifications: 4/4
A+
PortClean LLC
Insurance: Current
Certifications: 3/4
B
Apex Logistics
Insurance: Expired
Certifications: 2/4
Expired
Harbor Maintenance Co.
Insurance: Current
Certifications: 4/4
A
● 34 vendors tracked · 3 alerts pending · Next audit: Apr 15

Environmental Dashboard

✓
Stormwater permit tracking with automated renewal alerts
✓
Air quality reporting filed and archived, last filed Mar 28
✓
Spill response plan documentation with deadline monitoring
✓
Regulatory deadline tracking across EPA, USCG, and state agencies
✓
Custom reporting for port authority audits and regulatory submissions
● 96% Compliant · 2 permits renewed this quarter · 1 deadline in 5 days

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